Notiwise Getting Started Guide - Complete Setup in 30 Minutes

Notiwise Documentation

Quick Start

Getting Started

Features

Installation

Troubleshooting

What’s New

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Getting Started with Notiwise

Complete guide to setting up Notiwise perfectly for your workflow. This 30-minute guide covers installation, complete onboarding, and best practices.

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Table of Contents

1. What You’ll Learn
2. Installation
3. Complete Onboarding
4. Understanding Priority Levels
5. Best Practices
6. Next Steps

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What You’ll Learn

By the end of this guide, you’ll know how to:

• ✅ Install Notiwise in your Google Workspace
• ✅ Select which calendars to monitor
• ✅ Customize priority tags to match your workflow
• ✅ Configure where tags appear (title vs description)
• ✅ Set custom reminder times
• ✅ Use priority tags effectively
• ✅ Follow best practices for maximum productivity

Already completed Quick Start? Great! This guide goes deeper into customization and configuration.

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Installation

Step 1: Access the Installation Page

Visit the Notiwise installation page:

• Direct Link: Install Notiwise

Step 2: Authorize Notiwise

1. Click “Authorize access”
2. Select your Google account (work or personal)
3. Review the permissions Notiwise requests:
   • Calendar read/write: To add smart reminders to your events
   • Script storage: To save your preferences (tags, calendars, reminder times)
   • User email: To identify your account
4. Click “Allow” to grant permissions

Why these permissions? Notiwise needs to read your calendar events to find priority tags, add reminders, and save your settings. All data stays in your Google account - Notiwise doesn’t use external servers.

Step 3: Verify Installation

After authorization, you should see a welcome screen. Installation complete!

Having trouble? See the Installation Guide for detailed troubleshooting.

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Complete Onboarding

After installation, Notiwise walks you through a 4-step onboarding process. Let’s configure everything!

Step 1: Select Calendars to Monitor

Choose which calendars Notiwise should watch for priority tags.

What to Select:

✅ Recommended:

• Your primary Google Calendar
• Work calendar (if you have a separate one)
• Any shared calendars where you manage events

⚠️ Consider Carefully:

• Subscription calendars (holidays, sports) - usually don’t need priority tags
• Calendars with MANY events - may slow processing

❌ Skip:

• Read-only calendars (Notiwise can’t add reminders)
• Other people’s calendars (unless shared with edit access)

How to Select:

1. Check the box next to each calendar you want to monitor
2. You’ll see a preview of upcoming events from that calendar
3. Select as many as you need (no limit!)
4. Click “Save Configuration” to proceed

💡 Tip: You can change calendar selection anytime in settings.

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Step 2: Configure Priority Tags

Define the tags you’ll use to mark event priorities.

Default Tags (Recommended for Beginners):

Priority Level	Default Tag	Description
High Major	@@	Critical meetings, major deadlines
High Moderate	@	Important meetings, project milestones
Medium Prep	!!	Events needing preparation
Medium Minimal	!	Regular team meetings
Low Some Prep	##	Casual meetings, follow-ups
Low Minimal	#	Optional events, low priority

Custom Tags (Advanced):

Want to use different symbols? You can customize any tag!

Popular Alternatives:

• Text-based: URGENT, HIGH, MEDIUM, LOW
• Emojis: 🔴, 🟠, 🟡, 🟢 (more visual in calendar)
• Numbers: P1, P2, P3, P4 (project management style)
• Asterisks: ***, **, * (simpler)

How to Customize:

1. Click on any tag field
2. Type your custom tag (e.g., replace @@ with ***)
3. Repeat for all 6 priority levels
4. Click “Save Configuration”

⚠️ Important Notes:

• Tags are case-sensitive: @@ ≠ @@
• Each tag must be unique
• Special characters work: @, !, #, *, emojis, etc.
• Avoid common words that might appear in event titles

💡 Tip: Stick with default tags for your first week, then customize if needed.

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Step 3: Choose Tag Location

NEW in v2.1.0: Decide where tags appear in your events.

Option A: Tags in Event Title (Traditional)

Example: Team Meeting @@

Pros:

• Easy to see priority in calendar grid view
• Quick to add when creating events
• Traditional method (most users familiar)

Cons:

• Tags visible to other attendees
• Can clutter event titles
• Looks less professional in shared calendars

Option B: Tags in Event Description (Hidden)

Example:

• Title: Team Meeting
• Description: Discuss Q4 goals @@

Pros:

• Keeps event titles clean and professional
• Tags hidden from calendar grid view
• Better for shared calendars with external attendees
• More discreet priority management

Cons:

• Slightly less visible (need to open event to see tag)
• Extra step to add tag in description

Option C: Both (Flexible)

Check both boxes to let Notiwise find tags in EITHER location.

How it works:

• Notiwise checks title first, then description
• Only the first tag found is processed
• Tag is removed from wherever it’s found

💡 Recommended: Use Option B (Description only) for professional shared calendars, Option A (Title) for personal calendars, Option C (Both) if you’re not sure yet.

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Step 4: Set Custom Reminder Times

Configure when you want to receive reminders based on priority level.

Default Reminder Times:

Priority Level	Reminder Time	Why This Time?
High Priority	7:30 AM (Morning)	Critical events need early attention
Medium Priority	11:30 AM (Midday)	Check in before lunch
Low Priority	4:30 PM (Afternoon)	End-of-day review

Customize for Your Schedule:

When to customize:

• You start work early/late (e.g., 6 AM start → 6:30 AM reminder)
• Different timezone preferences
• Team meeting schedules (e.g., 9 AM team standup → 8:30 AM reminder)

How to customize:

1. Click on the time field for each priority level
2. Enter time in 24-hour format (e.g., 08:00 for 8 AM, 16:30 for 4:30 PM)
3. Times apply to ALL events with that priority
4. Click “Save Configuration”

Examples:

• Early riser: 06:30, 11:00, 15:30
• Night owl: 10:00, 14:00, 18:00
• Busy afternoon: 07:00, 12:00, 17:30

💡 Tip: Use your natural energy peaks. Review important items when you’re most alert!

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Step 5: Complete Setup

After configuring all 4 steps, click “Save All Settings”.

You’ll see a success confirmation!

Notiwise is now fully configured and ready to use.

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Understanding Priority Levels

Let’s dive deeper into each priority level and when to use it.

🔴 High Major (@@)

Best for: Critical deadlines, major presentations, board meetings, client demos

Reminders Added:

• 4 weeks before
• 2 weeks before
• 1 week before
• 3 days before
• 1 day before
• 1 hour before

Total: 6 reminders starting a month in advance

Example Events:

• Quarterly Board Presentation @@
• Product Launch Event @@
• Annual Performance Review @@

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🟠 High Moderate (@)

Best for: Important meetings, project milestones, customer calls

Reminders Added:

• 2 weeks before
• 1 week before
• 3 days before
• 1 day before
• 30 minutes before

Total: 5 reminders starting two weeks out

Example Events:

• Client Strategy Meeting @
• Project Milestone Review @
• Department All-Hands @

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🟡 Medium Prep (!!)

Best for: Events needing preparation, team retrospectives, planning sessions

Reminders Added:

• 1 week before
• 3 days before
• 1 day before
• 1 hour before

Total: 4 reminders with a week’s notice

Example Events:

• Sprint Planning !!
• Design Review !!
• Weekly Team Sync !!

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🟢 Medium Minimal (!)

Best for: Regular meetings, standups, recurring check-ins

Reminders Added:

• 3 days before
• 1 day before
• 1 hour before

Total: 3 reminders with moderate notice

Example Events:

• Daily Standup !
• 1-on-1 with Manager !
• Team Lunch !

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🔵 Low Some Prep (##)

Best for: Casual meetings, optional events, follow-ups

Reminders Added:

• 5 days before
• 2 days before
• 30 minutes before

Total: 3 reminders with lighter notice

Example Events:

• Coffee Chat with Sarah ##
• Optional Workshop ##
• Networking Event ##

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⚪ Low Minimal (#)

Best for: Low-priority events, nice-to-attend, very casual

Reminders Added:

• 2 days before
• 1 hour before

Total: 2 reminders, minimal interruption

Example Events:

• Happy Hour #
• Optional Training #
• Lunch Break #

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Best Practices

Choosing the Right Priority

Ask yourself:

1. How much preparation do I need?
   • Major prep (4+ hours) → @@ or @
   • Moderate prep (1-2 hours) → !! or !
   • Minimal prep (< 30 min) → ## or #
2. What happens if I miss this?
   • Serious consequences → @@
   • Moderate impact → @ or !!
   • Minor impact → !, ##, or #
3. How far in advance should I prepare?
   • Weeks in advance → @@ or @
   • Days in advance → !! or !
   • Day-of preparation → ## or #

Tag Usage Tips

✅ DO:

• Be consistent with similar events (all standups get !, all board meetings get @@)
• Tag events as soon as you create them
• Review your calendar weekly to add missing tags
• Use higher priority sparingly (too many @@ defeats the purpose)

❌ DON’T:

• Tag every event (leave routine, unchanging events alone)
• Use the same priority for everything
• Add multiple tags to one event (Notiwise uses only the first found)
• Forget to tag important events (defeats the purpose!)

Calendar Organization

Multi-Calendar Strategy:

• Work Calendar: Use for professional events, higher priorities
• Personal Calendar: Use for personal events, lower priorities
• Shared Calendars: Consider using description tags (keeps titles clean)

Recurring Events:

• Tag the first occurrence, then Notiwise processes each recurrence
• Or tag individual occurrences if priority changes

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Next Steps

Explore Advanced Features

You’re all set up! Now explore what else Notiwise can do:

• Features Reference - Comprehensive documentation of all features
• What’s New in v2.1.0 - Recent improvements and new features

Having Issues?

If something’s not working as expected:

• Troubleshooting Guide - Common issues and solutions
• Email Support: [email protected]

Share with Your Team

Notiwise works great for teams! Share this Getting Started guide:

• Send teammates the Quick Start for fast onboarding
• Share this guide for comprehensive setup

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Summary

You’ve learned:

• ✅ How to install and authorize Notiwise
• ✅ How to select calendars to monitor
• ✅ How to configure priority tags (default or custom)
• ✅ How to choose tag location (title, description, or both)
• ✅ How to set custom reminder times
• ✅ How to choose the right priority level for events
• ✅ Best practices for effective priority management

Ready to use Notiwise like a pro! 🎉

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Google Calendar™ and Google Workspace™ are trademarks of Google LLC.

Version: Notiwise v2.1.0

Support: [email protected]

Last Updated: February 2026

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