Notiwise Documentation

Features Reference

Complete documentation of everything Notiwise can do.

This page covers all features in detail, with examples and best practices.

Core Features
6-Tier Priority System
Dashboard & Statistics
Multi-Calendar Support
Customization Options
Gmail Addon
Calendar Addon
Advanced Features

Core Features

Automatic Smart Reminders

What it does: Notiwise automatically adds context-appropriate reminders based on priority tags you add to events.

How it works:

Add a priority tag to your event (e.g., Project Deadline @@)
Notiwise detects the tag
Reminders are added based on the priority level
The tag is removed, keeping your calendar clean

Benefits:

No more manually setting reminders for every event
Perfect reminder timing based on event importance
Consistent reminder strategy across all your calendars
Clean, professional event titles

Example:

Before: "Board Meeting" (no reminders)
You add: "Board Meeting @@"
Notiwise adds: 6 reminders (4 weeks, 2 weeks, 1 week, 3 days, 1 day, 1 hour)
Result: "Board Meeting" (with smart reminders)

Semi-Visible Markers

What it is: Invisible tracking markers in event descriptions that prevent duplicate processing.

How it works (NEW in v2.1.0):

When Notiwise processes an event, it adds an invisible marker: [Notiwise:tagName]
The marker uses zero-width Unicode characters (completely invisible to users)
If you manually re-tag an event, Notiwise won’t process it again

Benefits:

Events are processed exactly once
No duplicate reminders if you accidentally re-tag
Invisible to you and other attendees
Smart event tracking without clutter

Technical details: The marker format is [Notiwise:@@] for high major priority, [Notiwise:!!] for medium prep, etc. This is completely invisible in Google Calendar’s event description.

6-Tier Priority System

Notiwise gives you 6 priority levels to match different event types.

High Major (`@@`)

Best for:

Board meetings
Major project deadlines
Product launches
Critical presentations
Annual reviews
Important conferences

Reminder schedule:

4 weeks before
2 weeks before
1 week before
3 days before
1 day before
1 hour before

Total reminders: 6

Example use case:

Event: "Q4 Board Presentation @@"
Date: December 15, 2026

You'll get reminders on:
- November 17 (4 weeks out)
- December 1 (2 weeks out)
- December 8 (1 week out)
- December 12 (3 days out)
- December 14 (1 day out)
- December 15 at 9:00 AM (1 hour before)

High Moderate (`@`)

Best for:

Client meetings
Team milestones
Important presentations
Quarterly planning
Performance reviews

Reminder schedule:

2 weeks before
1 week before
3 days before
1 day before
30 minutes before

Total reminders: 5

Example use case:

Event: "Client Pitch Presentation @"
Date: January 20, 2026

You'll get reminders on:
- January 6 (2 weeks out)
- January 13 (1 week out)
- January 17 (3 days out)
- January 19 (1 day out)
- January 20 at 9:30 AM (30 min before)

Medium Prep (`!!`)

Best for:

Team meetings requiring prep
Workshops
Training sessions
Sprint planning
Design reviews

Reminder schedule:

1 week before
3 days before
1 day before
1 hour before

Total reminders: 4

Example use case:

Event: "Sprint Planning !!!"
Date: February 10, 2026

You'll get reminders on:
- February 3 (1 week out)
- February 7 (3 days out)
- February 9 (1 day out)
- February 10 at 9:00 AM (1 hour before)

Medium Minimal (`!`)

Best for:

Regular team meetings
Weekly check-ins
Standup meetings
1-on-1s
Routine calls

Reminder schedule:

3 days before
1 day before
1 hour before

Total reminders: 3

Example use case:

Event: "Weekly Team Sync !"
Date: Every Monday at 10:00 AM

You'll get reminders:
- Friday (3 days out)
- Sunday (1 day out)
- Monday at 9:00 AM (1 hour before)

Low Some Prep (`##`)

Best for:

Casual meetings
Coffee chats
Brainstorming sessions
Informal check-ins

Reminder schedule:

5 days before
2 days before
30 minutes before

Total reminders: 3

Example use case:

Event: "Coffee Chat with John ##"
Date: March 15, 2026

You'll get reminders on:
- March 10 (5 days out)
- March 13 (2 days out)
- March 15 at 9:30 AM (30 min before)

Low Minimal (`#`)

Best for:

Optional events
Social events
Reminders to yourself
Low-priority calls

Reminder schedule:

2 days before
1 hour before

Total reminders: 2

Example use case:

Event: "Dentist Appointment #"
Date: April 20, 2026

You'll get reminders on:
- April 18 (2 days out)
- April 20 at 9:00 AM (1 hour before)

Dashboard & Statistics

NEW in v2.1.0: Comprehensive statistics tracking and visualization.

Unified Statistics System

What it is: A single getUnifiedStats() function powers all statistics across Gmail addon, Calendar addon, and web dashboard.

Metrics Tracked:

Total events processed (lifetime)
Total reminders added (lifetime)
Time saved (calculated at 2 minutes per event)
Events processed this week
Events processed this month
Stress reduction score (weighted calculation)

Benefits:

Consistent metrics everywhere
Real-time updates
See your productivity gains

Lifetime Event Tracking

What it tracks:

Total events Notiwise has processed since installation
Total reminders added across all events
Cumulative time saved
Installation date

Where stored:

Securely in your Google account (PropertiesService)
Never resets (unless you clear all settings)
Persistent across sessions

Example dashboard:

📊 Notiwise Statistics

Total Events Processed: 487
Total Reminders Added: 1,922
Time Saved: 16.2 hours
Member Since: January 15, 2026

Stress Reduction Score

What it is: A weighted calculation showing how much Notiwise reduces notification stress.

How it’s calculated:

High priority events: Weight 3
Medium priority events: Weight 2
Low priority events: Weight 1

Score = (Weighted sum / Total events) × 100

Example:

Your events:
- 10 high priority (@@, @) = 30 points
- 20 medium priority (!!, !) = 40 points
- 30 low priority (##, #) = 30 points

Total: 100 points / 60 events = 42% stress reduction

What it means: Higher scores indicate better reminder optimization. You’re using Notiwise to focus on what matters most.

Recent Events List

What it shows: Up to 5 most recently processed events with:

Event title
Priority level
Event date

Where visible:

Dashboard
Gmail addon
Calendar addon

Benefits:

Quick verification that events are being processed
See which priorities you’re using most
Confidence that Notiwise is working

Multi-Calendar Support

Monitor Multiple Calendars

What it does: Notiwise can monitor and process events across multiple Google Calendar calendars simultaneously.

How to set up:

Open Notiwise settings
Go to Step 1 (Calendar Selection)
Check ALL calendars you want monitored
Click “Save Configuration”

Supported calendar types:

✅ Your primary calendar
✅ Work/school calendars
✅ Shared calendars (if you have edit access)
✅ Secondary calendars you created
❌ Calendars where you only have “See all event details” permission

Example setup:

✅ [email protected] (Primary)
✅ [email protected] (Work)
✅ Team Calendar (Shared)
⬜ Holidays (Read-only - skip)

Cross-Calendar Consistency

Benefit: Apply the same priority system across ALL your calendars with one setup.

Example:

Personal calendar event: Doctor Appointment #
Work calendar event: Client Meeting @
Team calendar event: Sprint Planning !!

All get appropriate reminders based on the same 6-tier system.

Customization Options

Custom Priority Tags

What it is: Define your own priority symbols instead of using defaults (@@, !!, #, etc.).

How to customize:

Open Notiwise settings
Go to Step 2 (Priority Tags)
Click “Customize Priority Tags”
Enter your preferred symbols

Popular alternatives:

Emoji-based:

🔴 (High Major) instead of @@
🟡 (High Moderate) instead of @
🔵 (Medium Prep) instead of !!
🟢 (Medium Minimal) instead of !
⚪ (Low Some Prep) instead of ##
⚫ (Low Minimal) instead of #

Text-based:

[CRITICAL] instead of @@
[HIGH] instead of @
[MEDIUM] instead of !!
[LOW] instead of !
[OPTIONAL] instead of ##
[FYI] instead of #

Number-based:

P0 instead of @@
P1 instead of @
P2 instead of !!
P3 instead of !
P4 instead of ##
P5 instead of #

Important notes:

Tags are case-sensitive: @@ ≠ @@
Tags must be unique (no duplicates)
Keep tags short (1-10 characters recommended)
Avoid common words that appear in normal text

Custom Reminder Times

What it is: Change when reminders fire (morning, midday, afternoon times).

Default times:

Morning: 7:30 AM
Midday: 12:00 PM
Afternoon: 4:00 PM

How to customize:

Open Notiwise settings
Go to Step 4 (Reminder Times)
Enter your preferred times (24-hour format)
Click “Save Configuration”

Example customization:

Morning: 06:00 (early riser)
Midday: 13:00 (lunch break)
Afternoon: 18:00 (end of workday)

Use cases:

Night owl: Set morning to 10:00, afternoon to 20:00
Early bird: Set morning to 05:00, midday to 11:00
Global team: Set times matching your team’s timezone

Tag Location Options

Where tags can be placed:

Event title (start or end)
Event description

How to enable description tags:

Open Notiwise settings
Go to Step 3 (Tag Location)
Select “Check event description for priority tags”
Click “Save Configuration”

Why use description tags:

Keep event titles 100% professional
Hide tags from other attendees
Useful for shared calendars

Example:

Title: "Client Meeting"
Description: "Discuss Q4 roadmap @@"

Notiwise will:
1. Detect @@ in description
2. Add 6 reminders (High Major)
3. Remove @@ from description
4. Leave title unchanged

Gmail Addon

Create Events from Emails

What it does: Turn emails into calendar events with smart priorities, directly from Gmail.

How to use:

Open an email in Gmail
Click the Notiwise icon in the right sidebar
Fill in event details:
- Event title
- Date & time
- Priority level (select from dropdown)
Click “Create Event”

Benefits:

No need to switch to Google Calendar
Event title pre-filled from email subject
Priority applied automatically
Smart reminders added immediately

Example workflow:

Email: "Client Meeting Request - Q4 Review"
↓
Click Notiwise addon
↓
Event created: "Client Meeting - Q4 Review"
Priority: @ (High Moderate)
Reminders: 2 weeks, 1 week, 3 days, 1 day, 30 min

Email Context

What it includes:

Original email subject auto-fills event title
Easy access to priority selection
One-click event creation
Link to view event in Google Calendar after creation

Calendar Addon

Set Priorities from Google Calendar

What it does: Add or change priority levels for events without editing the event title.

How to use:

Open an event in Google Calendar
Click the Notiwise icon in the right sidebar
See current priority (if any)
Select new priority from dropdown
Click “Apply Priority”

Benefits:

Visual priority selection (no need to remember tag symbols)
See current priority at a glance
Change priority without re-tagging

What you see:

Current Priority: @@ (High Major) ✓ Smart reminders are active

Select New Priority:
○ @@ High Major
● @ High Moderate (currently selected)
○ !! Medium Prep
○ ! Medium Minimal
○ ## Low Some Prep
○ # Low Minimal

Mark as Done

What it does: Remove priority and reminders from completed events.

How to use:

Open a completed event
Click Notiwise addon
Click “Mark as Done”
Priority tag and reminders are removed

Use case: Meeting is canceled or you completed the task early. Mark it as done to clean up your calendar.

Advanced Features

Batch Processing

What it is: Process multiple tagged events at once, either automatically or manually.

Automatic processing:

Runs daily at configured time
Scans next 6 months of events
Processes all tagged events in monitored calendars

Manual processing:

Click “Process Events Now” button in dashboard
Useful after bulk-tagging multiple events
Immediate processing instead of waiting for daily run

Processing scope:

Only future events (within next 6 months)
Only calendars you selected
Only events with priority tags
Skips events already processed (semi-visible marker check)

All-Day Event Support

How it works:

All-day events fully supported
Reminders fire at configured times (morning, midday, afternoon) on reminder days
Example: 1 week reminder for all-day event = 7:30 AM (morning time) 7 days before

Multi-Day Event Support

How it works:

Events spanning multiple days are processed normally
Reminders based on event start date
All reminders fire before event starts

Example:

Event: "Annual Conference @@"
Dates: March 15-17, 2026 (3-day event)

Reminders:
- February 15 (4 weeks before start)
- March 1 (2 weeks before start)
- March 8 (1 week before start)
- March 12 (3 days before start)
- March 14 (1 day before start)
- March 15 at 8:00 AM (1 hour before start)

Recurring Event Support

How it works:

Tag the first occurrence with a priority tag
Each recurrence is processed independently
Future occurrences inherit reminders automatically

OR tag individual occurrences:

Apply different priorities to different recurrences
Example: Weekly Standup ! (regular priority)
Special occurrence: Weekly Standup - Q4 Planning !! (higher priority)

Example:

Event: "Team Sync !" (every Monday)

First occurrence processed: January 6
↓
All future Mondays get:
- 3 days reminder (Friday)
- 1 day reminder (Sunday)
- 1 hour reminder (Monday 9 AM)

Event Replacement Behavior

What happens: When Notiwise processes an event, it replaces all existing reminders with smart reminders.

Why:

Ensures consistent reminder strategy
Prevents reminder overload (too many notifications)
Gives Notiwise full control over reminder timing

Example:

Before Notiwise:
Event "Client Meeting"
Reminders: 1 hour, 10 min (manual)

After adding tag "Client Meeting @":
Reminders replaced with:
2 weeks, 1 week, 3 days, 1 day, 30 min (smart)

Privacy & Security

No External Servers

How it works:

All processing happens in your Google account
No data sent to third-party servers
Settings stored in Google Apps Script PropertiesService

What this means:

Your calendar data never leaves Google’s ecosystem
No external database tracking your events
100% private by design

Open Source

Benefit: The code is available for authorized users to review.

Transparency:

No hidden functionality
You can see exactly what Notiwise does
Community contributions welcome

Best Practices

Start with Defaults

Recommendation: Use default tags (@@, !!, #) for at least 2 weeks before customizing.

Why:

Learn the system before changing it
Understand which priority levels you use most
Avoid over-customization

Tag Consistently

Recommendation: Always place tags in the same location (start of title OR end of title).

Why:

Easier to scan your calendar visually
Faster tagging (muscle memory)
More professional appearance

Good:

@@Board Meeting
@Client Pitch
!!Team Planning

Also Good:

Board Meeting @@
Client Pitch @
Team Planning !!

Avoid:

Board @@Meeting (tag in middle)
Client@ Pitch (no space)
Team Planning! ! (wrong spacing)

Review Statistics

Recommendation: Check your dashboard statistics monthly to optimize usage.

What to look for:

Are you using all 6 priority levels? (If not, simplify your system)
Is your stress reduction score high? (Aim for 40%+)
How much time are you saving? (Motivation boost!)

Process Events Manually After Bulk Changes

Recommendation: After adding many tags at once, click “Process Events Now” instead of waiting for daily processing.

Example:

You just tagged 20 events for next month
↓
Open Notiwise dashboard
↓
Click "Process Events Now"
↓
All 20 events processed immediately

Feature Comparison

Feature	Free Version	Pro Version
6-tier priority system	✅	✅
Auto reminders	✅	✅
Multi-calendar	✅	✅
Custom tags	✅	✅
Custom reminder times	✅	✅
Dashboard statistics	✅	✅
Gmail addon	✅	✅
Calendar addon	✅	✅
Cost	Free	N/A (all free!)