Pilotflow by Zippy - Automated Gmail Inbox Management

Your Gmail Inbox Is Controlling You

Every day starts with hundreds of emails demanding your attention. Manual sorting steals hours you cannot get back.

Inbox Overflow

Newsletters, receipts, notifications, and actual work all land together. Zero signal-to-noise ratio.

Wasted Time on Manual Sorting

Spending 30+ minutes every morning just triaging emails — before you even start real work.

Important Emails Get Buried

Critical messages from clients or your team disappear under a wave of low-priority emails.

Introducing Pilotflow by Zippy

Your personal Gmail autopilot — configure once, runs forever

How It Works

Configure Action Packs — Define rules: which emails to label, forward, star, mark as read, or archive (immediately or after a configurable delay).
Zippy Runs Automatically — Your Action Packs execute on a schedule. Emails are processed without you lifting a finger.
Clean Inbox, Every Day — Low-priority emails are held in a visible review window before archiving, so nothing important slips through unnoticed.

Action Packs are rule sets you define once. Pilotflow by Zippy applies them continuously, keeping your inbox clean while giving you a grace period to rescue any email before it is filed away.

74% fewer Gmail rules with Rule Chains

12 rules replacing 46: The Two-Rule Pattern groups senders by category, so changing one archive setting updates all senders in that category at once.

Everything You Need, Nothing You Don't

Powerful inbox automation — closed-source, professionally maintained

Smart Labeling

Auto-apply Gmail labels to incoming emails based on sender, subject, or keyword patterns. Keeps everything organised without any effort.

Delayed Auto-Archive

Configure a grace period before emails are archived. Low-priority emails stay visible in your inbox for review, then disappear automatically once the delay expires.

Instant Batch Archiving

When you don't need a delay, archive newsletters, promotions, and routine notifications the moment they arrive.

Email Forwarding

Forward emails matching your rules to any external address or webhook. Perfect for routing alerts to the right team or service.

Starred & Read/Unread Control

Automatically star important emails or control read/unread state based on your rules. Full inbox-state management.

Webhook Integration

Trigger external workflows by posting email data to any webhook endpoint. Connect to Zapier, Make, or your own API.

Google Sheets Logging

Every processed email is logged to your personal Google Sheets for full transparency and auditability. Always know what Zippy did.

Rule Chains — 74% Fewer Rules

The Two-Rule Pattern separates matching from action. Instead of one rule per sender, write one front rule per category and one action rule per treatment. 12 rules replace 46 — and changing one category setting updates every sender in it at once.

Simple, Transparent Pricing

Start free. Upgrade when your inbox demands more.

Pricing

Free

Forever free

✓ 3 Action Packs
✓ 30 emails processed / day
✓ Smart labeling & instant archiving
✓ Delayed archive (24 h fixed delay)
✓ Basic Google Sheets log
✗ Email forwarding
✗ Webhook integration
✗ Custom archive delay

Get Started Free

Pro

$5/mo

Billed monthly · Cancel anytime

✓ Unlimited Action Packs
✓ Unlimited emails / day
✓ Smart labeling & instant archiving
✓ Delayed archive (custom delay)
✓ Email forwarding
✓ Webhook integration
✓ Full Google Sheets logging
✓ Priority support

Subscribe with Stripe →

Your Data Stays in Your Google Account

Pilotflow by Zippy runs entirely as a Google Apps Script — meaning every line of code executes inside Google’s own infrastructure, not on external servers. Here is exactly what that means for you:

What we access	Why	Where it lives
Email metadata (sender, subject, labels)	To match your Action Pack rules	Inside your Gmail — never sent to us
Gmail labels	To create and apply labels you configure	Your Gmail account
Google Sheets (optional)	Processing log	A spreadsheet in your Google Drive
Script triggers	To run Action Packs on a schedule	Google Apps Script — no external cron

We have no database of your emails. We cannot access your account without the OAuth token you explicitly grant — and you can revoke it at any time at myaccount.google.com/permissions.

The app is closed-source. This means the code is not publicly viewable — but it does not affect safety. All data boundaries are enforced by Google’s own OAuth 2.0 system, not by us. No external server ever receives your email.

Why Aren’t We on the Google Workspace Marketplace Yet?

Short answer: we are working on it. The Google Marketplace approval process requires a formal OAuth verification review. We are preparing the submission.

In the meantime, you can install Pilotflow by Zippy directly:

The same Google OAuth consent screen appears, showing exactly what is requested
Only invited users can authorise the app during the testing phase
Your data is protected by the same Google security model as any Marketplace app

The “unverified app” warning from Google means “Google has not yet reviewed this developer” — not “this app is malicious”. Once our Marketplace submission is approved, the warning disappears.

Beta / Cutting Edge

Want to try the newest features — Rule Chains, template packs, Gmail Filter sync — before they land in the stable release? Pilotflow by Zippy has a rolling dev build that always runs the latest code merged to main, often days or weeks ahead of the Free/Pro links above.

Try the Beta Build →

PLACEHOLDER_DEV_DEPLOYMENT_URL — link will be updated once the dev deployment URL is confirmed.

Before you click — this is an active development environment, not the production app:

Features may be incomplete, broken, or change without notice between deploys
Data saved in the beta build is stored separately from your Free/Pro Action Packs and may be reset at any time
There is no support SLA for the beta build — issues found here help us ship faster, but aren’t prioritized like production bugs
Use the stable Free or Pro links above for anything you depend on day-to-day

Found something broken in the beta? Open an issue on GitHub and mention “beta build” so we know which environment to check.